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Office Administrator

Singapore

Full Time

Role Description

As an Office Administrator at our Singapore office, you will play a pivotal role in ensuring the smooth and efficient operation of the office. Your responsibilities will include a mix of administrative tasks, coordination of daily activities, and supporting the wider team. This role is integral to maintaining a productive and organized workplace.

Responsibilities

  • Coordinate office activities and operations to ensure efficiency and compliance with company policies
  • Manage correspondence, phone calls, and emails on behalf of the office
  • Maintain and organize office files, records, and documents
  • Support team members with scheduling and administrative tasks
  • Assist in the onboarding process for new hires
  • Monitor and order office supplies, ensuring adequate stock levels
  • Collaborate with external vendors and service providers as needed
  • Organize and coordinate meetings, including logistics and refreshments
  • Handle travel arrangements and expense reporting for staff

Requirements

  • Previous experience in office administration or a similar role
  • Proficiency in office software, such as Microsoft Office Suite
  • Strong organizational and multitasking skills
  • Excellent verbal and written communication abilities
  • Attention to detail and a proactive approach to problem-solving
  • Ability to work both independently and collaboratively in a team environment
  • Familiarity with office management procedures and basic accounting principles
  • Fluency in English and Mandarin Chinese is highly desirable

Desirable Skills

  • Experience with scheduling software or tools
  • Basic understanding of HR procedures
  • Ability to handle sensitive information with confidentiality
  • Customer service experience or skills

Compensation Package

  • Competitive salary
  • Health insurance coverage
  • Annual paid sick/leave days and other staff benefits

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